Employee Schedule Templates | PDF, Word and Excel
Last Updated on December 31, 2025
Looking for a free collection of employee schedule templates to help manage work scheduling and organizing your team? These simple templates make it easier to plan, assign shifts, and track your team without stress. Using a ready made employee schedule template helps save time on repetitive scheduling tasks. Managers can quickly know who is working, when they are scheduled, and where they are assigned, all in one clear layout.
On this page, you will find a variety of employee work schedule templates available in Word, Excel, Google Docs, Google Sheets, and printable and fillable PDF formats. These formats make it easy to customize each template based on different workplace needs. Whether you need a weekly schedule, a monthly employee shift schedule, or a simple layout to share with your team, you can choose the right template and adjust it to your needs. Once finished, you can share a copy of the final schedule with each employee for clear communication.
Just scroll down to see all the free Employee Schedule Templates. You can click the button below to download your preferred format.
Please note that these templates are for personal, non-commercial use only. Redistribution, alteration, or selling of these templates is not allowed.
Employee Schedule Templates
Here is a collection of employee schedule templates that are perfect for any business. They are easy to fill out, edit, and free to use. Our templates are divided into weekly, monthly, and shift based categories to match different scheduling needs.
Weekly Work Schedule Templates
Weekly work schedule templates are designed to cover all 7 days in each week period. They are perfect for offices, retail stores, and restaurants that manage daily shifts and work hours. These templates help clearly display shift time and assignments, making it easier to keep weekly operations running smoothly.
Monthly Work Schedule Templates
Monthly work schedule templates provide an overview that helps track shifts across the entire month. They are useful for creating a clear roster, planning ahead, and understanding staffing needs at a glance. This format works well for teams that prefer long term visibility instead of weekly updates.
Employee Shift Schedule Template
Employee shift schedule templates focus on organizing shift times into simple categories based on different shifts. This layout helps businesses that run multiple shifts each day and need a clear way to separate morning, evening, or night schedules.
Sample Employee Schedule Templates
Here is a sample timesheet template to help you get started.
Many of the employee schedule templates include the following sections:
- Department
- Date
- Employee Name
- Employee ID
- Role
- Week Days (Both Sunday start and Monday start)
- Notes
What is Employee Schedule?
An employee schedule is a format or timetable used to plan and organize employee work hours and shifts. It helps manage workloads, track staff availability, and ensure work runs smoothly. A clear schedule supports better planning and avoids last minute confusion.
How do you create an employee work schedule? You can build a schedule from scratch or save time by using one of our free templates.
How do you create an employee work schedule?
You can build a schedule from scratch or save time by using one of our free templates. Follow these simple steps to create an organized roster.
- Download the template: Choose the template layout, format, and option that fits your needs, then save it to your device.
- Enter employee data: Open the template and fill in employee names or IDs, department, dates, schedules, and shift times for each employee.
- Customize: Adjust the font style and color to match your business branding.
- Review the layout: Some templates include printable layouts. Use Print Preview by pressing CTRL + P to check how the schedule looks before printing.
- Print and distribute: Select the page size as Letter size or A4, then print the schedule and share it with your team.
What are the benefits of Employee Schedule?
An employee schedule creates a clear plan for shift work hours and reduces confusion or shift overlaps. It makes it easy to track availability and improves time management when planning work hours. A well organized schedule helps teams work together, ensures all shifts are covered, and improves overall work productivity. Using ready made templates also saves time and simplifies the scheduling process.